Why is an original document required in order for me to legally work on campus?
The requirement that you present an original document in order to work on campus is not a University of Richmond requirement, but a federal Department of Homeland Security requirement. Every new employee in the United States is required to present original documentation to meet form I-9 (Employment Eligibility Verification) requirements when starting a new job.
List of original documents that you can use to meet the I-9
(1 item from column 1 or 1 item from column 2 and 3 each)
Federal regulation also requires that your name be entered into our database exactly as it appears on your social security card. Therefore, even if you use, for example, a Passport or birth certificate to meet the I-9 requirement, a copy or fax of the Social Security card (or social security documentation) would still be requested to ensure your payroll record is set up correctly. This copy, however, does not hold up employment.
What if I don't have any of those documents with me or I lost my Social Security card?
If you did not bring your passport, birth certificate or social security card to campus with you, contact your parents or guardians and ask them to mail one of the original document to you. If you feel that this is not an option, you can apply for a free replacement card from the local Social Security Office, as noted in the next paragraph. With the receipt that the Social Security Administration gives you, you can start working as soon as you return to Student Employment with your receipt and complete the rest of your paperwork.
You may apply for a free replacement Social Security card at any Social Security Administration office. The office closest to campus is located at 1834 W. Cary Street (about 15 minutes from campus).
Directions to get to this office from campus:
Turn right onto Three Chopt Road from the main entrance. Turn left onto Cary Street Road. The office is past Carytown at the intersection of Cary Street and Granby Street at 1834 W. Cary Street.
Bus Schedule
The Greater Richmond Transit Company (GRTC) Bus Schedule is at the GRTC Web Site. Enter Route 16 in the search field "Find a Schedule" or as of October 4, 2007 the Rt 16 schedule.
GRTC’s phone number is 358-4782, if you have further questions.
How can I start working today if I don't have any of the I-9 documents with me?
Apply for a free replacement social security card at the local Social Security Administration (SSA). The office will give you a receipt stating that you have applied for a replacement Social Security card. Bring this receipt to the Student Employment Office, as it may be used to work (no more than 90 days) while you wait for your new card to arrive. Then when you receive your new Social Security card (in about two weeks), you must bring it to the Student Employment Office to complete your employment requirements.
If I've used the social security receipt in lieu of the social security card for the I-9, do I have to wait to begin working until I have my original Social Security card?
No, you can start working with the receipt as soon as you have completed your paperwork in either the Student Employment or Financial Aid Offices (or Payroll if you are an international student). This receipt is only good for a max of 90 days. They will give you a Release to Work form to give to your supervisor notifying them that you are approved for work on campus. When your original card arrives in the mail, bring it into Student Employment/Financial Aid. If you have not come in with your original card within 90 days, you will be terminated for failing to meet your I-9.