Student FAQ

Our student on-campus jobs have four different wage rate levels which are listed in the table below. The greater the responsibility or skills required, the higher the rate of pay. In addition, students working on the student payroll during the academic year are exempt from FICA taxes (Social Security/Medicare taxes, currently withheld at at 7.65%), which means more money in your biweekly paycheck. Working on campus in a job that pays $7.25 per hour is equivalent to working off campus at a rate of $7.80. That extra $.55 per hour earned off campus goes directly to the government with no refunds when you file your taxes the following spring.  The off-campus equivalents of all pay rates are as follows:

For a description of the various ways to locate jobs on campus, please refer to the section titled How to Apply for a Job.

Only students enrolled at the University of Richmond in any of the academic schools are eligible to work through the student employment program, as long as they are enrolled on at least a half-time basis (usually six credit hours or 1.75 units) and seeking a degree. Students in the School of Continuing Studies must be admitted to an academic program (according to the School of Continuing Studies admission policy) before they are eligible to work through the student employment program.

One exception to this enrollment requirement is for students working during the summer payroll period. These students do not have to be enrolled in summer classes as long as they were properly enrolled during the previous spring semester or are properly enrolled for the following fall semester.

An original Social Security card can be used to meet two separate employment requirements—a Department of Homeland Security requirement and an Internal Revenue Service (IRS) requirement.

--The Department of Homeland Security accepts an original Social Security card (& ID) as one of the document combinations you can use to prove your eligibility to work in the U.S. You may also use a variety of other original documents such as an original U.S. passport or an original birth certificate & ID to meet this INS requirement.

--Another IRS requirement, however, states that your payroll record must be established with your name listed exactly as it's listed on your Social Security card. If you have presented an original document other than the Social Security card, we will need to see a copy, fax (804-287-6003) or e-mailed scan (syoung@richmond.edu) of the card.

Since your Social Security card meets both the Homeland Security and the IRS requirements, it is the most convenient document to use. If you have lost your Social Security card, you can request a replacement from the nearest Social Security office, which is only 10-15 minutes from campus (directions). Applying for a replacement card is free and easy, and you usually have your new card within one to two weeks. If you need to start working right away, you can present the receipt that the Social Security Administration gives you and then the original card once you get it.

Yes. Direct deposit is offered through the Payroll Office. Once you submit your request for direct deposit, electronic deposit begins with your second check (unless you attach a voided check from your checking account, which takes effect the next payday). The direct deposit form can be obtained on the Payroll Web site.

No. You only need to complete the payroll paperwork one time while you are a student at the University of Richmond.  Your supervisor just needs to send Student Employment a Job Approval Form (JAF) to inform Student Employment of your new job.

Yes.  The University of Richmond offers student employment opportunities to all students, regardless of whether you are receiving financial aid. The University Work Program (UWP) is for students who are not receiving need-based financial aid. Learn more about the two student employment programs.

International students are eligible to work on campus under the University Work Program, but must first contact the Office of International Education for an authorization letter. This letter not only indicates that your visa allows you to work on campus, but also stipulates the number of hours you may work each week. The steps for being approved as a student employee are outlined in the international section of this web site.  Once you receive a Release to Work form, you can start your new position.  

The University of Richmond does not limit the number of jobs you may hold or the number of hours you may work (up to 40 hours per week). However, you should consider your academic and co-curricular commitments carefully when deciding the number of jobs/hours you can work. Student Employment recommends less than 20 hours per week while in school. International students are limited to 20 hours per week as required by their visa and stated in their letter from International Education.

There is a specific limit to the amount of money you may earn under Federal Work Study. That amount will be specified in your financial aid award letter. Once you have reached that earnings limit (+ a small overage amount allowed by the government to allow Student Employment to switch your funding), you are eligible to work under the University Work Program (UWP). If your employer has UWP funds available at the time you reach your earnings limit, you may continue to work in your same job. Student Employment will simply switch you to UWP funding. However, if your employer does not have UWP funds available at that time, you will have to look for a new job under the University Work Program.