With more than 120 offices and departments hiring student employees, it is important to understand the role of the hiring supervisor. Below are highlights of several areas that seem to generate the most questions from student supervisors. Please use the topics below as reference when you are working to meet your student employment needs.
*****As of December 20th, 2012, we no longer accept Job Approval Forms (JAFs) or Electronic Job Approval Forms (EJAFs) to hire a student worker. Our new process, Electronic Personnel Action Forms (EPAFs), is accessed through Bannerweb and is now the method used for hiring and terminating all hourly student positions.***** If you need access to submit EPAFs, please email Mike Pagano. The EPAF Guide, also available below in the Student Supervisor Information section, provides instructions for completing a new EPAF and completing a termination EPAF. FAQ's and resolutions to common EPAF errors can also be found in the guide.
The Student Employment Supervisor's Manual covers the subjects below, as well as others, in a more in depth manner.
Supervisor Training is also available. Please contact Mike Pagano, if you are a new Student Employment Supervisor and we will get the training to you.
Many of the policies that guide student employment practices are the same as those that guide University staff practices. Supervisors should refer to the HR Staff Guidelines and Policies for guidance on these policies. Of particular note, supervisors should review policies regarding harassment and discrimination, equal opportunity, affirmative action, counseling and disciplinary procedures. Students do not receive benefits, so none of those areas will apply.
Student Supervisor Information
- EPAF Guide
- Electronic Personnel Action Form (EPAF)
- Web Time Entry Instructions
- Federal Work Study vs. University Work Program
- Determining Pay Rates
- Payroll Calendar
- Summer Employment and Housing Issues
- Completing New Employee Paperwork
- I-9 Information
- Meeting Payroll Deadlines
- Fraud Prevention
- Advertising Job Opportunities
- Student Raises
- Housing and Meal Account Credit Request
- Information Security Statement
- Job Description Template
- Performance Evaluation
Please contact Student Employment at 289-8438 or email Mike Pagano if you have any questions about these or any related areas.