Student FAQ

For a description of the various ways to locate jobs on campus, please refer to the section titled How to Apply for a Job.

Existing student employees should log into Workday to use the Jobs Hub to apply. When Browsing Jobs, filter by the "Student" Job Type to just see jobs relevant to you.

If this is your first campus job, view and apply using the external student jobs site. Be sure to use your richmond.edu email address when creating your candidate account on the external site, and visit Human Resources to complete pre-employment paperwork and gain Workday access before you start working.

Our student on-campus jobs have two different wage rate levels which are listed in the table below. The greater the responsibility or skills required, the higher the rate of pay. In addition, students working on the student payroll during the academic year are exempt from FICA taxes (Social Security/Medicare taxes, normally 7.65%), which means more money in your biweekly paycheck.

Visit our Pay & Payroll Handbook page for more information.

Yes. The University of Richmond offers student employment opportunities to all students, regardless of whether you are receiving financial aid. The University Work Program (UWP) is for students who are not receiving need-based financial aid. Jobs are not guaranteed, but with perserverance, most students are able to find jobs. Learn more about the two student employment programs.

International students are eligible to work on campus, if allowed by the conditions of their visa. After securing your job, initiate the Student Pre-Employment Form to meet with the Office of International Taxation (OIT) to receive the Release to Work form. Using this form will also automatically notify your manager of your appointment date and when you have completed the verification process to be eligible to start working. It is illegal to work before this process is complete.

There is a specific limit to the amount of money you may earn under Federal Work Study. That amount will be specified in your financial aid award letter. Once you have reached that earnings limit you are eligible to work under the University Work Program (UWP). If your employer has UWP funds available at the time you reach your earnings limit, you may continue to work in your same job. Student Employment will simply switch you to UWP funding. However, if your employer does not have UWP funds available at that time, you will have to look for a new job under the University Work Program.

Only students enrolled at the University of Richmond in any of the academic schools are eligible to work through the student employment program, as long as they are enrolled on at least a half-time basis (usually six credit hours or 1.75 units) and seeking a degree. Students in the School of Professional and Continuing Studies must be admitted to an academic program (according to the School of Professional and Continuing Studies admission policy) before they are eligible to work through the student employment program.

One exception to this enrollment requirement is for students working during the summer payroll period. These students do not have to be enrolled in summer classes as long as they were properly enrolled at UR during the previous spring semester or are properly enrolled for the following fall semester.

No. You only need to complete the payroll paperwork one time while you are a student at the University of Richmond.

Student employment is part-time/limited-term work. Student Employment recommends 20 or fewer hours per week during active enrollment periods, but most students will not be penalized for occasionally going over 20 hours.

International students are limited to 20 hours per week, as required by their visa and stated in their letter from International Education. Students should never be scheduled for overtime hours. Note that Resident Assistants work 15 hours per week during the academic year, so students considering accepting an RA position should limit other work commitments to 5 or fewer hours per week.

All new employees in the U.S. must complete this form before they start a new job. This is usually done on or before the first day of work. Student Employees at the University of Richmond are required to follow the same rules as regular staff and faculty.

An original Social Security card can be used to meet two separate employment requirements—a Department of Homeland Security requirement and an Internal Revenue Service (IRS) requirement.

The Department of Homeland Security accepts an original Social Security card (& ID) as one of the document combinations you can use to prove your eligibility to work in the U.S. You may also use a variety of other original documents such as an original U.S. passport or an original birth certificate & ID to meet this INS requirement.

If you do not have the proper documentation on campus you can request a replacement Social Security Card from the Social Security Administration (SSA). This can be done at the local Social Security Office on Cary St. in Richmond (directions), or online through the Social Security Administration website if you have a drivers license from one of the following states: https://www.ssa.gov/ssnumber/#issnrc.

If you are eligible to request a replacement Social Security Card online you will need to login/create a My Social Security Account directly from the Social Security Administration. Please only use the following link from the Social Security Administration and do not use any other websites or internet searches: https://www.ssa.gov/myaccount/.

Applying for a replacement card is free and easy, and you usually have your new card within a few weeks. If you need to start working right away, you can present the receipt that the Social Security Administration gives you to receive temporary work approval for 90 days and then return with the original card once you receive it.

The requirement that you present an original document in order to work on campus is not a University of Richmond requirement, but a federal Department of Homeland Security requirement. Every new employee in the United States is required to present original documentation to meet form I-9 (Employment Eligibility Verification) requirements when starting a new job. Check the list of original documents that you can use to meet the I-9 (one item from column one or one item from columns two and three each).

If you did not bring your passport, birth certificate or social security card to campus with you, contact your parents or guardians and ask them to mail one of the original document to you.

If you feel that this is not an option, you can apply for a free replacement card with the Social Security Administration. When you apply for a replacement card the SSA will issue you a receipt. With this receipt and a valid driver’s license or your UR Student ID card, visit Human Resources to complete your I-9 form in order to begin work.

To get started with the replacement process:

• Visit the local Social Security Office, or online through the Social Security Administration website if you have a driver’s license from states that are eligible. To see which states are eligible, visit the Social Security Administration website. 
• If you are eligible to request a replacement Social Security Card online you will need to login/create a My Social Security Account directly from the Social Security Administration. Please only use this link from the Social Security Administration and do not use any other websites or internet searches.
• You may also apply for a free replacement Social Security card at any Social Security Administration office. The office closest to campus is located at 1834 W. Cary Street (about 15 minutes from campus).
  • For information on taking the bus, see the Greater Richmond Transit Company (GRTC) bus schedule. We recommend taking the bus to the Granby stop and walking south to Cary Street.

See the question above for details on how to apply for a free replacement social security card.

The Social Security Office will give you a receipt stating that you have applied for a replacement Social Security card. This is a temporary solution — when you receive your new Social Security card (in about two weeks), you must bring it to the Office of Human Resources (Weinstein Hall, ground floor) to complete your employment requirements. If you do not, you risk not being able to continue working.

Students must use BannerWeb to update direct deposit information for both tuition refunds and expense reimbursements (like travel or supplies). If you’re a student employee, use Workday to edit "payment elections" to update your payroll direct deposit (for your job paychecks).

Note: Updating the wrong system can delay your payments, so be sure to use the right one!