Resources for Managers

Whether you're new to managing students or you're a pro, it's good to have resources you can go back to whenever you need it. On this page you'll find helpful documents, guides, common definitions, and more.

If you have any questions after reviewing this page, please see our FAQs for Managers guide or reach out to us via email at studentemployment@richmond.edu. 

Forms and Documents

• Student Pre-Employment form
  • This form should be completed by your student employee to begin the onboarding paperwork process.
• Information Security Statement
• Download a Job Description Template
• Performance Evaluation
  • While an annual performance evaluation of your student employee is not required, it is strongly recommended. The completed evaluation should be placed in the student's employment record within your files. 
• New Student Employee Template Email

Guides and Manuals

Job Aids

Direct Hire - SE

Create Job Requisitions - SE Managers

Change Job Details - SE

Manage Student Through Recruitment Process - SE Managers

Review Time Entry - Manager

Edit Time Entry (Hourly) - Manager

Mass Time Sheet Approval - Manager

Timekeeping Guide-Timekeeper and Manager General

Timekeeper Tips

One-pagers

Workday Job Profiles - Eligible for Work Study

Workday Job Profiles - Ineligible for Work Study

Definitions and Other Things to Know

Managers: Ensures that I-9 is complete before the student employee's first day of work, completes Hiring/Add Job/Change Job tasks, and reviews and approves timesheets.

Position Management vs Job Management (JM)

• Position Management: UR staffing Model for full-time staff and faculty

• Job Management: UR Staffing Model for all student employement and for some temporary staff and faculty

Student Employment Coordinator (SEC): Assists manager in submitting job requisitions, hire tasks, add and change job tasks.

Supervisory Organization ("Sup Org"): The organizational structure in Workday that connects workers to their manager and to the manager’s unit within the organizational hierarchy of the department. 

• To supervise student employees, you must be a manager of a job management (JM) sup org, which is indicated in the name of the organization in Workday (ex. Student Worker-JM).

Timekeeper: Assists manager in reviewing timesheets and assists student employees in correcting timesheets.

Key Contacts

Student Employment
General Student Employment or hiring inquiries

Payroll
Timesheet or Payroll inquiries

Office of Planning & Budget/Cost Center Manager
Costing allocation, gift funds, internal grants

Grants Accounting, Special Programs Manager
External grants