Summer Employment for Student Employees

Summer Employment Dates: May 4- August 23, 2025

• Students who lived on campus in the spring, plan to return in the fall, and will reside in the U.S. during the summer can continue to work as Virginia residents.
• Students will continue to check-in and out for all shifts worked throughout the summer.
• Shifts longer than 5 hours should permit at least a 30 minute meal break where work is not being done. If taking a meal break, students should check out and then check back in when meal break is over (in Workday). If student is performing any work duties on their meal break, they do not need to clock out.

Graduating Students

• May and August graduates can work until August 23, 2025, if they are U.S. citizens or Permanent Residents and staying in Virigina. May graduates not meeting these criteria must be onboarded through HR (pending business need and subject to approval). Graduating international and exchange students cannot work after the last day of classes.

Job Extensions

• All student jobs noted to end on 5/3/2025 in Workday, will be extended to 5/4/2030 to avoid timecard issues, except SE Grant-Funded (external grants), SE Resident Assistant, and SE Special Event.
• Managers, please review the Open Student Employment Jobs Report in Workday and contact studentemployment@richmond.edu to close inactive positions.

New Hires

• New student employees must bring their unexpired, original I-9 documents to HR. If working remotely, they must complete this before leaving campus.

Federal Work-Study: No FWS funds are earned in summer.

Helpful Workday Hiring Job Aids

• • Direct Hire – SE
  • Create Job Requisitions – SE Managers
  • Change Job Details - SE

If you have any questions, contact studentemployment@richmond.edu.